Articles in this category Payroll Delete an Employee In order to delete an employee, they must first be set as inactive. Go to Payroll -> Employees. Click on the employee name to edit. Change the Status field under Payroll -> Additional to Inacti... Check Logo Not Printing on Checks If you have uploaded a logo for your checks in the Check Logo field (Admin -> Ledger -> Bank Accounts), and it is not displaying on your checks, verify your check printing type. The Check Printi... Employee Time Tracking The Employee Time Tracking add-on allows employees to record hours and provides a way for an administrator to approve times and pass the hours worked to a payroll period. Visit here to learn about set... Commission Pay If you'd like to add commission pay to payroll checks for employees, you can do this by adding Misc. Taxable Pay entries when entering hours using Payroll -> Process Payroll -> Log Hours. You ca... Previous Payroll System Employee YTD Totals You can create beginning balance payroll entries for employees so their pay stubs and W-2s will show all year-to-date totals by clicking the Add Beginning Balance button when editing an employee (Payr... Payroll Taxes You can download US federal and state tax rates each year (typically available by December of the prior year) by going to Admin -> Payroll -> Start New Tax Year. Check the boxes labeled Update F... Does NolaPro Provide e-file for Federal Tax Forms? NolaPro currently offers e-file for W-2s, 941s, and 1099s. To file W-2s go to Payroll -> Reports -> W-2s -> File Electronically. To file 941s go to Payroll -> Reports -> 941s -> File... Add Worker for Service Order Workers for service orders can be employees or vendors. Check out this article to learn more about adding service order workers. Multiple Checking Accounts You can have multiple bank accounts in NolaPro, and you can designate which accounts are for AR, AP, or Payroll purposes. Add and edit accounts by going to Admin -> Ledger -> Bank Accounts. You ... Deduction Calculations Deduction Calculations in Admin -> Payroll -> General Deductions can be figured by: % of taxable pay% of taxable pay less income tax$ of taxable pay less SS tax% of S.T. payHours workedHours pai... Salary When logging time for salaried workers (Payroll -> Process Payroll -> Log Hours), the system will automatically calculate and display a Rate based on the salary amount per period divided by the ... Time Clock Login You can create a time clock login account for an employee one of two ways. 1) If the employee doesn't have a user account created yet, you can edit the employee (Payroll -> Employees) and click the... Edit Time Clock Login To allow an existing employee to log in to the timeclock system go to Admin -> System -> Users. From there select an existing user or create a new account and assign an employee to the user fro... Time Summary Report Issue If the Time Summary Report shows 0.00 instead of the employee's base rate set up in Payroll -> Employees, go to Admin -> Payroll -> General Factors and enter in a minimum multiplier of 1 for ... File W-2s Electronically You can submit your W-2s electronically in NolaPro by going to Payroll -> Reports -> W-2s. You can also electronically file 941s and 1099s. 2025 & Later IRS Qualified Overtime Starting in tax year 2025 the IRS allows certain employees to deduct a portion of their overtime pay when filing their taxes. Please consult resources online to determine if you have employees who qua... 941s Report (Quarterly Federal Tax Return) The 941s report generates and electronically files IRS Form 941 (the Employer's Quarterly Federal Tax Return). It presents a quarter-selection form, your e-file credentials, and a list of employees wh... Payroll Cost Centers Cost Centers are groups you use to filter employees when writing checks and running payroll reports. This page lists your existing cost centers and lets you add, edit, or delete them. Open it from Adm... Employee Pay Summary Report The Employee Pay Summary report shows employee-level pay detail across one or more pay periods. Columns include each configured pay type, gross pay, pre-tax deductions, federal taxable wages, tax with... Employee Status Report (Time Clock) The Employee Status report shows the current time clock status of all active employees — whether each is currently working, on a break, at lunch, or not at work. It requires the Time Clock feature. Op... Pay History Report The Pay History report shows detailed payroll history across one or more pay periods, with gross pay, taxes, deductions, and net pay per employee plus column totals. You can group the results by indiv... Workers Comp Report The Workers Comp report summarizes gross pay, taxable pay, and calculated workers' compensation amounts per employee for one or more pay periods. It also includes a tool to find pay entries that are m... Employee Accrual Log The Employee Accrual Log is a read-only history of every change to employee accrual balances — vacation, sick leave, and comp time. Each row records the employee, type, amount, old and new accrual, pe... How to Set Up a New Employee for Payroll Adding a new employee for payroll is a three-step wizard on a single page. The first step captures general information (name, address, pay rate, and contact details), the second step records federal, ... How to Run Payroll and Print Paychecks Running payroll is a two-stage process. First you calculate taxes for a pay period, which computes federal, state, local, and other withholding for every employee who has logged but uncalculated hours... How to Generate W-2s and File Them Electronically At year end you generate W-2 statements from the recorded payroll checks for a given year. From a single options screen you can print the W-2 forms, file them electronically through the e-filing partn... How to Approve and Edit Time Clock Entries Before time clock hours can be processed for payroll, a manager must review and approve them. The Approve/Edit Times screen lists unposted entries for a chosen date range and lets you correct the regu...
