Why Is Posting Journal Entries Required?

NolaPro requires a posting step for general ledger entries for a few reasons:

1) In some cases in the system, if a GL entry is not posted yet, and its originating source record is edited or deleted, the original GL entry will just be deleted instead of being backed out with a new GL entry.
2) The posting process will do a double check to make sure debits and credits match for each entry set before marking them as officially part of GL balances.
3) The posting step allows you to post entries to a different date than the original transaction date if need be. This will happen automatically for unposted entries that are in closed periods. The posting date will be changed from the original date to the next open period.

Finding entries that will not post: Unbalanced Journals

Where: Ledger -> Reports -> Unbalanced Journals

Because posting refuses any voucher whose debits and credits do not match, an out-of-balance voucher can sit unposted and hold up the rest. The Unbalanced Journals report lists exactly those vouchers so they can be corrected.

1) The report opens on unposted entries. Each voucher shows its number, description, date entered and every line with its account, debit and credit, followed by Totals for voucher; the difference between the two totals is what has to be fixed. Grand totals for the page and for all pages appear at the bottom.

2) Click the voucher's totals row to open the voucher in a new tab, correct the amounts or accounts, and save. Run the report again (or refresh) to confirm the voucher has dropped off.

3) Click Show Posted Entries Only to check for unbalanced vouchers that were posted anyway (for example entries imported from an external system), and Show Unposted Entries Only to switch back. Click the Voucher, Description or Date Entered headings to sort.

4) When the report shows "No entries match the specified criteria to report", every voucher balances and posting can proceed.